Does your Office Lease Expire Soon? Here’s Why You Should Act 18 Months in Advance!

In commercial real estate, timing is everything — and starting too late is one of the most expensive mistakes companies make.

Too often, businesses begin planning their lease renewal or office relocation when time is already working against them. By then, most of the quality spaces are gone, negotiation power fades, and rushed decisions lead to costly compromises.

The smarter move? Start your planning 18 months before your lease ends. Here’s why:

1.  🔑More Choice, Less Compromise
   Prime office space goes fast. Planning early means access to the best locations, projects and high quality spaces that match your need. If you wait too long, you may be left with limited options or forced to compromise on location, layout, or building quality.
2. 💼 Stronger Negotiating Power
   Landlords can sense urgency — and they’ll use it. Starting early keeps you in control and gives you real leverage at the table.
3. 🛠️ Time for the Real Work
   Relocating an office involves much more than signing a new lease. Design, fit-out works, tech setup, legal, procurement, and the actual move all take time — usually 6 to 9 months or more. Planning ahead minimizes disruption and chaos.
4. 🏢 Aligned with Your Business Strategy
   Your office should serve your vision and support your company’s future — whether that means growth, cost optimization, improving collaboration, or attracting talent. You need time to align real estate with business goals.
5. 🧩 Room for Internal Buy-In
   Real estate decisions involve multiple stakeholders: legal, HR, finance, IT. Give your team space to align and approve — without the clock ticking.
6. 🚫 Avoid Costly Penalties
   Many leases include strong holdover clauses — often 200–300% of the rent if you stay beyond the contract without a deal. By starting your planning months in advance, allows you enough time to negotiate, renew or relocate without being exposed to these severe financial consequences.

Bottom line:
Your office lease is more than a contract — it’s a strategic decision with long-term impact. Start the conversation early, and give your business the advantage it deserves.

If your lease expires in the next 12-18 months, the time to act is now.
You’ll thank yourself later. 😉

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